Document management & approval software
Document management software helps teams find the right file and understand what should happen next. Wyxos builds and improves document workflows for businesses in Mauritius and internationally, connecting files to projects, employees, suppliers, or other business records.
Where work gets stuck
Files spread across inboxes and folders make it difficult to identify the approved version or see who still needs to review it. A shared folder alone cannot explain the decision history behind a document.
A system for the next step
We define document types, required information, access rules, and the steps from upload to approval or archive. Work can include searchable records, version history, review queues, reminders, and connections to existing storage. Text extraction or AI-assisted classification can help process incoming files where review and accuracy checks are included.
A clear deliverable
- A document structure with agreed metadata, permissions, and ownership.
- Upload, search, version, and approval features for the agreed workflow.
- A checked import or connection to existing files, with missing links identified.
- Tests for access and review steps, plus retention, recovery, and handover guidance.
People can find the relevant document, identify its status, and follow a recorded review process.
Is this the right approach?
Existing document platforms may cover storage and versioning. A connected workflow is useful when files need business-specific records, approval steps, or a portal. Retention and deletion rules are agreed with the business before they are automated.
Separate a new version from an approved document
Uploading a replacement should have a clear effect on approval status. Define whether a new version needs another review, whether the previous approved version stays available, and who can release the final document.
Migration needs more than copying files. Preserve the links to their business records and check filenames, duplicates, access, and required metadata. Search can then reflect the terms people use in their work rather than depending only on folder names.
What to include in your request
- Which documents are difficult to find, track, or approve?
- Which business records should each document belong to?
- Who may upload, view, replace, approve, or archive a file?
- Where are files stored today, and which history must be preserved?